Unitarian Universalist Ministers of Canada
The Canadian chapter of the
Unitarian Universalist Ministers Association
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BYLAWS
THE UNITARIAN UNIVERSALIST MINISTERS OF CANADA
Amended May 26, 2010
ARTICLE I - NAME
The name of this organization shall be The Unitarian Universalist Ministers of Canada. (UUMOC)
ARTICLE II - PURPOSES
The purposes of this organization shall be:
- to support Unitarian Universalist ministers in Canada;
- to be a national body representing the voice of Unitarian Universalist ministers in Canada;
- to enhance the quality of the Unitarian Universalist witness in Canada;
- to be a chapter of the Unitarian Universalist Ministers Association (UUMA);
- to cooperate with the Canadian Unitarian Council (CUC) and the Unitarian Universalist Association (UUA);
- to protect and improve the financial interests of the professional ministry in Canada;
- to relate to other professional and para-professional bodies with similar concerns;
- to hold periodic meetings and consultations on the above and other issues of concern to its members;
- to consider and act upon other matters of mutual concern.
ARTICLE III - MEMBERSHIP
Section 1 - Regular Membership
Membership is open to members of the UUMA in good standing who meet one of the following criteria:
- currently serve the Unitarian Universalist ministry in Canada (including Interns, Interims, Parish, Religious Education and Community Ministers);
- live in Canada;
- have previously held membership in UUMOC and indicate in writing to the Secretary a desire for continued membership.
Section 2 - Candidate Membership
Those in candidate status and who are members of UUMA are eligible for candidate membership in UUMOC. Candidate membership shall be non-voting and include such privileges as the Executive Committee of UUMOC may determine but shall include the right to attend UUMOC Chapter meetings and to be covered by the provisions of the Code of Professional Practice. No dues are required for Candidate Membership.
Section 3 - Dues
- Dues shall be payable at the time of the Annual Meeting in the amount determined by the Executive Committee.
- Retired ministers and members in candidate status are exempt from dues payment.
- A different rate of dues shall be set by the Executive Committee for those ministers who pay professional dues in addition to UUMA dues.
- Dues may be waived for members in financial difficulties. Written waiver requests shall be decided by the Executive Committee on a year-to-year basis.
- Members who are not current in UUMOC dues payment shall have their voting status suspended.
ARTICLE IV - MEETINGS
Section 1 - Annual Meetings
There shall be an Annual Meeting held each year in conjunction with the Canadian Unitarian Council Annual Conference and Meeting.
Section 2 - Special Meetings
- Special Meetings may be called by the Executive Committee or at the request of one-third of the voting members.
- The Executive Committee shall notify the members in writing one month in advance and state the business to be transacted.
- These meetings may happen in person or by electronic media.
- Such Special Meetings may act only upon the specified business.
Section 3
Only members in good standing will be entitled to vote.
Section 4
The Executive Committee shall consult, as necessary, to conduct the business of the organization between meetings.
Section 5
One third of the voting members shall constitute a quorum.
Section 6
The Executive Committee at its discretion may invite guests. The level of participation of the guest would be at the discretion of the president with appropriate consultation with the meeting. The president will have a conversation with the guest about participation and confidentiality guidelines.
ARTICLE V - OFFICERS
Section 1
The Officers of the organization shall consist of President, Vice President, Secretary, Treasurer, Past President, and UUMOC-CUC Board Observer.
Section 2
The duties of the Officers shall be as described by the most recent policy of roles of the Executive Committee as approved by an Annual Meeting.
Section 3
Together, the Officers shall comprise an Executive Committee which will have the responsibility:
a. to conduct all necessary business of the organization between meetings;
b. to report to the Annual Meeting actions taken on behalf of the organization.
Section 4
Terms of office shall run from the close of the Annual Meeting to the close of the next Annual Meeting. An Officer may hold the same position for a maximum of three years.
Section 5
In the event that an Officer is unable to fulfill his/her duties the Executive Committee shall name a replacement.
ARTICLE VI - NOMINATING COMMITTEE
Section 1
A three member Nominating Committee shall be elected at each year’s Annual Meeting.
Section 2
The Nominating Committee shall:
a. request nominations for the Executive Committee from the members at least three months before the Annual Meeting;
b. nominate at least one person for each office, including President, Vice President, Secretary, Treasurer, Past President, UUMOC-CUC Board Observer, and three members of the Nominating Committee.
c. Send nominations to all UUMOC members at least one month before the Annual Meeting.
Section 3
If necessary, the Annual Meeting may vote to receive nominations from the floor.
Section 4
All nominees must be members of UUMOC in good standing and agree to their nomination.
Section 5
Election of officers shall be by ballots cast by UUMOC members present and by signed ballots from members not present which have been received by the Secretary prior to the time of the election.
Section 6
The Nominating Committee shall also receive recommendations for Good Offices Persons from each of the regional ministers’ groups and shall present these names to the Annual Meeting.
ARTICLE VII - FISCAL YEAR
The fiscal year shall run from July 1 through June 30 each calendar year.
ARTICLE VIII - AFFILIATIONS
This organization shall be affiliated with the Canadian Unitarian Council.
ARTICLE IX - PUBLIC POSITIONS
Section 1
The President is authorized to make statements on behalf of UUMOC.
Section 2
The President shall issue a statement on behalf of UUMOC if:
- A motion has been presented to all members;
- A quorum participates in the voting;
- And three-quarters or more of the quorum vote is in favour of the motion.
ARTICLE X AMENDMENTS
Section 1
These bylaws may be amended by a two-thirds vote provided that a quorum is present at an in-person meeting.
Section 2
Amendment proposals must be sent to all members at least thirty days prior to the meeting at which such voting takes place.
ARTICLE XI - DISSOLUTION
Section 1
Upon dissolution of this organization, its records and assets shall be given to the UUMA for preservation and use as it deems proper.
Adopted: May 21, 2009
Amended: May 22, 2009
